A staff uniform portal is a private online store where your team orders approved, branded workwear and PPE, without the email chains. Here’s what one is, how it works, and the UK and Irish rules worth knowing before you set one up.
A staff uniform portal at a glance
What is a staff uniform portal?
Think of it as your company’s own uniform shop, online. We set it up; your team logs in and orders.
- Only your kit: agreed garments, colours and branding options.1
- Your logo, already applied to every product, at fixed pricing.12
- Password protected, so only approved staff get in.2
- One hub for workwear, PPE, footwear and promotional items.1
How does a staff uniform portal work?
Set up once, then reorder whenever you need to. Three steps:
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1Set up once
We build your store
We load your agreed garments, colours, branding positions and pricing, with your logo on every product. Not sure where your logo should go? See our application methods and artwork guidelines.
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2Any time, any site
Your team orders
Approved staff log in and choose the right kit for their role. There’s nothing off-brand or off-budget to pick from.1
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37–10 working days to brand3
We pack and deliver
We brand, check and dispatch to one address or many, then keep the order history ready for next time.1
What a uniform portal does for you
Our B2B Shop covers 12 jobs. These six save the most time for whoever manages the kit.1
Role-based bundles
Site, office, management, apprenticesA uniform pack for each role, so nobody orders the wrong thing.
Budget control
Products, pricing, ordering rulesSet agreed products, pricing and ordering rules to help manage spend.
Brand control
Every department and siteLogos, colours and garment choices stay correct everywhere.
Multi-site support
Depots, branches, departmentsDifferent locations order from one central place.
New starter ready
Day-one kitGive new employees access to the right uniform pack from their first day.
Order history
Repeat in a couple of clicksEvery past order is saved, ready to repeat the exact same kit.
Uniform ordering by email vs a staff uniform portal
Ordering by email
- Back-and-forth approvals
- The same size and colour questions, every time
- Easy to order off-brand kit
- Starting from scratch for each reorder
With a portal
- Only approved products shown
- Ordering rules built in
- Fewer emails and phone calls
- Order history saved for next time
Who pays for workwear and PPE? UK and Ireland rules
A portal makes it easy to issue PPE by role, which matters because the law says staff mustn’t pay for it. This week marks two years since Northern Ireland extended its PPE duties to a wider group of workers, on 21 October 2024.6
UK: PPE cost to staff
£0- PPEIf a risk assessment says it’s needed, employers must provide it free of charge.4
- Great BritainSince 6 April 2022 this also covers “limb (b)” workers, not just employees.5
- Northern IrelandDuties extended from employees to workers from 21 October 2024.6
- Ordinary uniformUnrefunded uniform costs count against pay for minimum wage checks.8
Law: PPE at Work Regulations 1992 (GB) and SR 1993/20 (NI)
Ireland: PPE cost to staff
€0GOV.UK’s own example: a worker on £13 an hour who pays £15 a week to rent a uniform drops to £12.67 an hour, below the £12.71 minimum.8 General guidance, not legal advice.
Need to check a standard? Our Guides & Standards hub explains the main PPE ratings, and you can browse hi-vis clothing and safety boots to add to site bundles.
Kit you could add to a role bundle
With the clocks going back on Sunday 25 October, it’s a good time to check every role has its winter layers.10
DASSY® Malaga hi-vis softshellView product ›
Safety Jogger Flow S3 Mid (new in)View product ›
Premier Coolchecker® piqué poloView product ›
Henbury ¼ zip jumperView product ›
Result Core bodywarmerView product ›
Beechfield Snowstar® beanieView product ›
Front of house? Start with polo shirts and softshell jackets. Just added: the Safety Jogger range.
Delivery at a glance
Free delivery on UK orders over £99 ex VAT and Irish orders over €99, or free click and collect in Belfast. Full details on our delivery page.3
Start with one team or one site
Then scale. We’ll set up your branded staff uniform portal with your logo and agreed pricing. Look like a team. Work like a team.
Set up your B2B ShopApply for a credit accountTalk to our teamPrefer to talk it through first? Read about our corporate accounts or see our payment options. Planning staff gifts too? Here are our Christmas gift ideas for staff.
Staff uniform portal FAQs
What is a staff uniform portal?
A private, branded online store for your organisation. It shows only your approved products, at your agreed pricing, with your logo already in place, so staff can order the right kit themselves.1
Do employers have to provide uniforms in the UK?
For PPE, yes: if a risk assessment says it’s needed, employers must provide it free of charge.4 For other uniform, if a worker pays for it and isn’t refunded, that cost counts against their pay when checking the minimum wage.8
Can different roles see different kit?
Yes. Role-based bundles let you create uniform packs for site teams, office staff, management, apprentices or new starters.1
Is a uniform portal secure?
Yes. Access to your corporate account and ordering portal is password protected, and only approved staff can log in.2
